Convert to a payment form

After the claim is certified, you can convert the payment claim to a payment form, so you can start your internal payment process. The conversion lets you base the payment form on the schedule of values instead of a line item. A payment claim can be associated with only one payment form, and a payment form can be associated with only one payment claim.

Convert to a payment form

Summary: After a payment claim is certified, you can convert the schedule items to a payment form. Converting from the schedule of values lets you create a payment form that reflects the work you and the vendor have agreed upon rather than a line item.

Considerations: The payment claim must be certified. All schedule of value items are used in the payment form regardless of what is selected. If workflow is configured for approving payment forms, the payment form must go through workflow.

Quick steps:

  1. From the payment claim Schedule of values page, select a schedule item, and then click the Convert schedule of value icon.

  2. Select Convert to Payment Form. The Convert to Payment Form dialog box opens.

  3. Enter the payment form details, and then click Next.

  4. Optionally, select the applicable invoices to convert to the payment form, and then click Next. By default, all invoices are selected.

  5. Optionally, select any of the supporting documents listed to convert to the payment form, and then click Convert. The schedule of values is converted to a payment form. The certification values are now included in the Current total in the schedule of values register.